Office Manager – European Bank for Reconstruction and Development

The European Bank for Reconstruction and Development (EBRD) was founded in 1991 to support economic development and private sector growth in Europe, the Caucasus, and Central Asia. As a leading multilateral development bank, EBRD fosters open-market economies and helps businesses thrive.
Location: Lagos, Nigeria
Division: Banking – Countries of Operations
Contract Type: Regular
Requisition ID: 35545

About the Role

We are looking for an experienced Office Manager to handle administrative operations, property management, budgeting, HR coordination, IT support, and security. The role ensures smooth office functions while supporting the Head of Office and visiting teams. Strong organizational skills, discretion, and excellent communication with local authorities and service providers are essential.

Key Responsibilities

Office Management & Administration

• Oversee the setup of EBRD’s new Resident Office in Nigeria, coordinating with local authorities and internal teams.
• Ensure IT and workstation readiness for staff and visitors.
• Act as the office’s security focal point and maintain business continuity plans.
• Manage office operations, including supplies, inventory, and maintenance.
• Handle lease agreements, liaise with landlords, and oversee facility management.

Finance & Budgeting

• Prepare and monitor office budgets to ensure cost-effective management.
• Process payments, manage petty cash, and reconcile corporate credit cards.
• Oversee local supplier invoices and maintain financial compliance.

HR & Administrative Support

• Assist with staff onboarding, accreditation, and visa applications.
• Supervise administrative and support staff, providing necessary training and workload coordination.
• Support the Head of Office and banking teams with administrative tasks.
• Maintain HR records, including sick leave and medical insurance updates.

What We’re Looking For

• Education: Bachelor’s degree preferred, or equivalent experience in Administration, Finance, or Office Management.
• Technical Skills: Proficiency in financial management, office operations, and IT coordination.
• Language: Fluent in English; knowledge of local languages is an advantage.
• Personal Qualities: Integrity, professionalism, and ability to handle sensitive matters with discretion.
• Experience: Previous experience in senior administrative or accounting roles, ideally within an international organization.
• Skills: Strong organizational, communication, and interpersonal skills.

Application Deadline: April 13, 2025

Important Information

• The appointment of the Office Manager will be subject to the necessary approval for opening EBRD’s office in Nigeria. A conditional offer will be issued to the selected candidate, and the start date will be confirmed once the approval is completed.
• The role is based in EBRD’s Resident Office in Lagos, Nigeria, working closely with the Head of Office on administrative matters, including budget, property, and service contracts.
• The Office Manager will liaise with local authorities on administrative issues such as registration, visas, and VAT.
• This role involves organizing and coordinating logistics for EBRD senior management visits and missions to Nigeria.