Secretary at Pacific School

Pacific School, established in October 1994 as Pacific Comprehensive College, is a co-educational day and boarding secondary school based in Akure, Ondo State. Since inception, we’ve remained committed to academic excellence, nurturing students with strong foundations in science, mathematics, arts, and social sciences.

Accredited by the West African Examinations Council (WAEC) in 1998 and the National Examinations Council (NECO) in 2001, our school is focused on preparing students for university education and real-world success. With a university admission rate of over 85%, and many alumni pursuing professional and vocational careers locally and internationally, Pacific School continues to uphold a strong academic tradition.

In response to growing demand from parents, our Preschool and Primary section launched in 2007, while our Sixth Form programme began in 2010.

We are currently hiring for the position below:

Job Title: Secretary

Location: Akure, Ondo
Employment Type: Full-time

Job Description

We are seeking a professional and organized Secretary to support our administrative operations. This role involves managing schedules, handling communications, maintaining records, and ensuring smooth daily office functions.

Key Responsibilities

Administrative Support

• Schedule meetings and manage appointments
• Prepare agendas and take meeting minutes
• Handle travel bookings and arrangements

Communication Management

• Answer calls and emails in a professional manner
• Welcome and direct visitors
• Communicate between departments and external contacts
• Draft and send internal and external correspondence

Record Keeping

• Organize and maintain digital and physical filing systems
• Document meetings, office activities, and transactions
• Ensure secure handling of confidential documents

Office Organization

• Manage office supplies and inventory
• Maintain a clean and organized office environment
• Coordinate equipment maintenance and repairs

Document Preparation

• Create and format reports, letters, and presentations
• Proofread documents before submission
• Prepare materials for meetings and compliance

Time and Task Management

• Organize and prioritize tasks
• Track important deadlines
• Assist with team project coordination

Data Management

• Input and manage data in spreadsheets and systems
• Keep records accurate and up-to-date

Decision Support

• Provide summaries, data, and reports for management
• Assist in research and preparation for decision-making

Professionalism and Compliance

• Maintain confidentiality and professionalism
• Ensure all activities follow school procedures and policies

Job Requirements

• Bachelor’s Degree, HND, or NCE in a relevant field
• Strong organizational and communication skills
• Proficiency in Microsoft Office and administrative tools

Application Deadline

31st August, 2025

How to Apply

Qualified candidates should send their CV using the job title Secretary as the subject line.