Admin and Facility Manager at Aluko & Oyebode

Aluko & Oyebode is a full-service law firm with a strong presence in Nigeria, offering comprehensive legal support to both local and international clients. With over 70 lawyers and a total team of more than 150 professionals, we operate out of major commercial hubs in Lagos, Abuja, and Port Harcourt. Our practice spans key areas such as corporate law, dispute resolution, finance, technology, intellectual property, and more.

Position: Admin and Facility Manager
Location: Abuja
Contract Type: Permanent

Role Overview
We are hiring an Admin and Facility Manager to oversee administrative operations and facility services at our Abuja office. This role ensures the smooth running of office systems, manages administrative staff, and maintains a safe, organized, and efficient work environment.

Responsibilities

• Administration Oversight: Lead and supervise the admin team, ensuring tasks are completed efficiently and processes are streamlined.
• Facility Management: Oversee all aspects of office facilities including space use, maintenance, and security. Liaise with vendors to maintain a comfortable and secure environment.
• Policy & Compliance: Develop, update, and enforce administrative procedures in line with legal industry standards.
• Budget Monitoring: Assist in planning and tracking budgets for administrative and facility-related expenses. Identify and implement cost-saving measures.
• Team Development: Guide and support administrative staff through regular supervision and training. Identify skill gaps and provide development opportunities.
• Vendor Management: Handle negotiations and contracts with external service providers to ensure value and service quality.
• Communication: Act as the bridge between administrative and legal teams to support cross-functional coordination and meet operational needs.
• Additional Duties: Carry out other related tasks as may be assigned to support evolving business needs.

Qualifications and Experience

• Bachelor’s Degree in any discipline
• Additional certifications in Project Management or Facilities Management
• Experience in managing admin teams and facility operations
• Strong organizational, leadership, and communication skills
• Knowledge of compliance in a legal or professional services environment
• Budgeting and cost management capabilities
• Skilled in negotiation and vendor relationship management
• Familiarity with the unique needs of a legal office setting

Application Deadline: Not Specified